What is the rental price for the venue?
2025 Events: Saturdays are $15,000. Fridays and Sundays are $12,000. All other days are $9,000.
What is included with the rental price?
• Exclusive use of the property (the main field, gardens, parking lot, bridal cabin, yurt, bathhouse, bar area, catering shop, and Wildflower Pavilion) from 11:00am-11:00pm. The main house is NOT included in the rental and may be occupied by the owner or his guests or rented to a third party.
• Use of our custom-built cedar tables (seating for up to 250).
• 250 wooden folding chairs with vegan leather cream colored seat pads.
• Indoor use of our world class audio system from MeyerSound (more details about sound below).
• One speaker/microphone set-up for ceremony.
• Lighting package including the Pavilion and cafe lights outside between four large trees.
What is the capacity for a Planet Bluegrass wedding?
The maximum capacity for a Planet Bluegrass Wedding is 250 human guests. Wedding party pets are welcome with a loving handler.
How can we get a tour of the facility?
Because of high demand, we have group tours at 11am on Tuesday, 3pm on Thursday and 11am on Saturdays. Our Saturday tour time is 9am during our wedding season.
Can you describe the property?
Planet Bluegrass is 25 acres of riverside property with a large maintained lawn, picturesque silo, and many mature cottonwood trees. The 5,000 square foot heated Wildflower Pavilion is typically the center of our weddings. The Pavilion is an enclosed building with modern barn doors that can slide open on all four sides for a very open, but shaded and protected feeling. Likewise, the doors can slide shut in the event of inclement weather. Typically, the pavilion is used for the dining/dancing portion of the weddings.
An indoor catering facility is provided, with three-hole sink, work tables, 110/240 volt electricity and natural gas hookup.
We have a large bathhouse with 30 toilets and 6 showers which is rustic in style and more than adequate for up to 300 people. Attached to the bathhouse is a substantial walk-in cooler to be used by your caterer for storage of alcohol and other refrigeration needs.
The Get Ready cabin is behind the main festival stage, and includes a kitchen, bathroom, outdoor deck and washer/dryer. This cabin is removed from the central area and provides a bit of privacy for the wedding party that chooses to get ready here.
For the Yurt, an air-conditioned furnished, yurt is provided adjacent to the pavilion along the river.
What kind of music can we have?
You can have whatever kind of music you would like on the stage of the Wildflower Pavilion. Bands and DJ’s are welcome. If your band would like to use our in house Meyer sound system, additional staff and fees will be required. If you’d just like to plug-in an ipod, we can accommodate that as well. Sound levels cannot exceed 75 decibels outside or 95 decibels inside the Pavilion. Use of the Main Festival Stage is not permitted. All music MUST end by 10pm.
What kind of lighting decorations does your venue offer?
Our venue comes set-up with elegantly draped market lights over the reception area of the pavilion. In addition, the venue has a professional LED concert lighting set up that can be customized to illuminate the stage as well as the roof of the pavilion to any color you desire. LED adjustable color wash lights illuminate each of the four pillars in the building as well as market style lighting around 4 of the large trees in the wooded ceremony area outside. We also have professional warm white stage lighting to illuminate the cliffs behind the venue if you desire. Additional lighting needs can be accommodated by your florist, or caterer, or a lighting company, depending on date and need. Please coordinate with your Venue Manager about the best options to meet your needs.
How do I reserve my wedding date?
Upon touring the property, your execution of our Rental Agreement along with providing 50% advance payment reserves your date.
What happens after I reserve my date?
You will promptly be contacted by our venue manager. Our venue manager will be your chief source of contact from the time your date is secured throughout your wedding day. Your venue manager will ensure that the venue is in proper shape for you to begin your day; and will also check that your caterer has left it in proper shape at the conclusion of your event.
Your venue manager will also accompany you and your vendors on your final walk through (described below) to make sure everyone feels confident that all questions and concerns are addressed prior to your wedding day.
Are there any Staff or Vendor requirements of the venue?
We do require that your caterer and bartending staff come from our approved list. In the event you really wish to use an unlisted caterer, we will do our best to accommodate you. We will require any unlisted caterer to meet with our venue manager so that we can make sure they are clear about our expectations and the specifics of our venue and the catering setup. That being said, we have curated so many great choices on our catering list and hope that you can make your choice from there.
We ask that you hire a professional wedding coordinator. Even if you don’t hire a full-service wedding coordinator months before your wedding, we strongly recommend you hire a ‘day-of coordinator’. This cannot be a member of your family or a guest of the wedding. The coordinator is expected to stay until all guests, caterers, band members, etc. have left the property, and until after they have checked out with our venue manager.
We would be happy to provide you with our current vendor list for other vendor recommendations. The vendor list contains many types of vendors with multiple options per category. The vendor list consists of vendors we have had very good experiences with in the past or that come highly recommended.
Your staff is usually coordinated with your caterer and/or coordinator. You can also hire the staffing service listed on our vendor list. Extra staffing help is usually only needed if you do not hire a full-service caterer.
You may want to have family and/or friends set up tables, chairs, linens and decor. You are welcome to do this, provided there is good communication between you, Planet Bluegrass, and your caterer. We do not, however, allow family or friends to clean up at the end of the evening. Not only will your friends and family appreciate this but the property needs to be serviced professionally by your caterer or your hired staff to make sure Planet Bluegrass is clean and perfect for the event the next day. Clean up MUST be completed by 11pm.
How do I get to Planet Bluegrass?
The Planet Bluegrass Ranch is located on Highway 36, just northwest of the historic downtown area of Lyons, CO. Our property is bordered by the North St. Vrain River - between the bridges just outside of Lyons. We are just 25 minutes from Boulder and about an hour from Denver or Fort Collins. Our address is 500 West Main Street, Lyons, CO. Planet Bluegrass is private Property and we often have other events going on; please make an appointment before visiting.
How do I pay my rental balance?
Your balance (50% of the rental fee) is due 30 days prior to your wedding date. Please make the check out to Planet Bluegrass, or call us to pay with a credit card. The mailing address for Planet Bluegrass is Box 769, Lyons, CO 80540. Our shipping address is: 500 West Main, Lyons, CO 80540, and the phone number is 303-823-0848.
Do you require a damage deposit?
Although in our experience it’s very rare, accidents do happen. We do require a credit card authorization form or a check in the amount of $500, at the time final payment is due, to cover any damages that may occur as a result of your event. We will not charge you or cash your check unless damage occurs.
What’s all this I hear about Planet Bluegrass being sensitive about the environment?
Rumors are true! We expect Planet Bluegrass weddings to be produced with the same environmental awareness as we produce our festivals. This means that reusable items are preferred, compostable items are acceptable, and recyclable items are a last resort. Please do not bring plastic plates, utensils, etc.
What items will I need to rent?
You will likely need to rent your plates, glassware, flatware, linens, etc. We provide only tables and chairs. Renting a few overhead heaters may be a good idea in the fall for the bar and patio areas. The Wildflower Pavilion is heated. You will find reputable rental companies on our Vendor List.
Are there any local products and services?
Didn’t find what you were looking for? Check our friends at Lyons Farmette/Plume & Furrow. Not only can provide great flowers, but they and their sister property, Riverbend, are outstanding wedding venues as well.
The Farmette venues are each a bit different than Planet Bluegrass, but both are excellent. We’ve not ever heard anyone disappointed with their experiences with weddings at The Farmette venues and we feel obligated to let people know about these great alternatives to our property.
Can I bring in my own alcohol?
Because Planet Bluegrass is a licensed facility under Colorado Liquor Laws, we cannot
allow any beer, wine or alcohol to be brought onto the premises. All liquor must be purchased through us. We will order it and store it in our refrigerated walk-in. We also have liquor liability insurance.
Is there any incredibly awesome local lodging?
A great option for local lodging is Wee Casa, a tiny home village located just across from Planet Bluegrass. Contact information is on our vendor list.
Can we access property prior to our event?
Included in your rental is a one-hour walk-through at Planet Bluegrass with your venue manager. Typically the caterer and wedding coordinator also attend this walk through. We suggest you schedule your walk-through with your venue manager 4 – 6 weeks before your wedding date. Because of high demand, other visits to the property are not available other than our regularly scheduled tour times.
Rehearsals can be accommodated. But we may have a wedding, or other event the day before your wedding date. Rehearsals must be scheduled with us and are held between 9:30 and 10:30 am. Please limit your rehearsal guests to ceremony participants only. Please do not bring pets, games, or picnics.
Your rental agreement states that you have the use of the property from 11AM - 11:00PM on the day of your event. The music and bar must stop at 10:00 PM. This will give another hour for your caterer, coordinator and/or your staff to clean up.
Is that all I need to know?
Here’s some miscellaneous stuff:
Smoking is prohibited within any structure on our property.
No overnight camping is permitted at Planet Bluegrass; however, Meadow Park is an excellent local tent camping or RV location. For reservations call the Lyons Parks and Recreation Department at 303-823-8250 until May 25th. After that, reservations will go through the park host at 303-823-6150.
Parking is included; and we expect all cars to be off the venue property by 11 p.m. If necessary, for safety or unexpected reasons, we ask that every effort be made to have vehicles be picked no later than 9:00 AM the following morning.
We will provide trash cans and similar infrastructure.
Use of the fire pit is included but can only be used if there is no fire ban. We provide firewood and our venue manager will light the fire.
Candles are permitted, but must be in a safe candle holder or a jar.
No sparklers or candle-lit Chinese lanterns.
Bubbles are allowed.
Use of our large walk-in cooler in the bathhouse building and refrigerator in the bar building are included.
We do not have an icemaker or provide ice.
Dogs are welcome for the ceremony. After the ceremony, please have them with a handler, or taken off the property. We don’t want dogs
running around loose for any reason.
Dance floors are only allowed in the Pavilion. No dance floors may be brought onto other parts of the venue because of their impact on the grass.
Your caterer must haul all your trash, recyclables and compostable materials to our appropriate receptacles at the back of the venue. Please minimize the waste your event will produce. All food waste must be put into compost bags and hauled by your caterer to our bear proof containers on the night of your event.
Planet Bluegrass is not responsible for lost or stolen items. Please contact your venue manager in the event of any lost or forgotten items.
Please don’t hesitate to contact your venue manager (or weddings@bluegrass.com prior to reserving your date) with any questions.
We expect your wedding at Planet Bluegrass to be among the best days of your life. That’s kinda’ the whole point.
If you don’t find what your are looking for here, please contact us at weddings@bluegrass.com.
Thanks!